Wedding Stationery Timeline


Planning your wedding can be like having an additional part time job! You will learn that lists and guides are your new best friend, and that time is of the essence. You will be surprised how much preparation goes into your wedding stationery and of all the amazing products that are available. If you are well organised, life will be easier. To help you along the way, we have written this blog to assist you. Our top tip is to be mindful of turnaround times when it comes to ordering. Don’t leave things too late; it’s always best do things early if you have time.

If you are having a destination wedding abroad, add on some extra time to our guide lines as you will find some things will take your longer, and your guests will appreciate advanced notice for your plans too.

wedding stationery timeline - helpful hints on when to send out your wedding invitations and save the dates

12 months or longer

We advise sending out your Save the Dates as soon as you have booked your venue and written your guest list. You will be amazed how far in advance people book their holidays, agree to attend other weddings and so-on, so if you send them out nice and early you are entertaining the chance of all your special people being with you on your big day.

9 – 12 months

If you didn’t send your Save the Dates out early, then this is the time to do it. It will give your guests plenty of notice for booking time off work and to finding childcare or pet sitters.
Now it’s time to research and find your wedding stationery. This is your chance to give everyone a real taster of the theme and colour scheme you are having. If you haven’t already announced your wedding date in the style you are going with, then this is the time to do it!

Your wedding invitations will give everybody all the details they need to know about your special day, so the process of finding your favourite wedding stationery, collating all the details and waiting for design proofs and so on can take a while depending on how decisive you are, so allow yourself plenty of time to do this. Wedding stationery collections are ideal for continuing the same design style and keep the same theme running right through until after your celebrations. Having a stationery suite also relieves you from hunting for more stationery items.

6 – 9 months

Now you have found your Wedding Stationery and typed up all of your text that you want including within the designs, it’s time to place your order Invitations order. Additional inserts stating information such as the order of the day, accommodation, directions and so-on are handy if you have not decided to order invitation packs or if you are making up your own. You also need RSVP’s (don’t forget the ‘Please reply by’ date!) and any additional pieces such as menu options and envelopes. You may want to wrap your invitation packs together using twine, lace, ribbon or a belly band. You also need to order any accessories you are using to decorate your stationery such as personalised wooden hearts and personalised rubber stamps etc. Send them out as soon as possible.

3 – 6 months

Handy literature for your ceremony and reception should now be under way. Once you have your details confirmed you need to order your Order of Ceremony / Service booklets and Table Menus.

It’s also a good idea to prepare early for your wedding favours. Attaching guest names or ‘Thank you’ messages to wedding favours adds a nice and personal touch. As well as a turnaround period, you also should give yourself plenty of time to make up your favours (filling bags, jars etc) so don’t leave this job too late.

While you are sorting out your wedding favours, it’s a good time to get your Thank you gifts that you give out in your speeches (you may want personalised tags for these), and a gift or two for your other half to open in the morning of your wedding day while they are getting ready. Survival kits are a light hearted and practice gift, or you might want to get something really personal that will be used for years to come such as interlocking key rings.

2 - 3 months

Now your focus can be turned to all the little extras that will personalise your big day. 

Personalised clothes hangers look lovely in ‘getting ready’ wedding photographs, and so do personalised wedding ring boxes.

Décor and accessories such as: a Post Box, bunting, and signs look lovely in wedding venues. There are two types of signs to consider: Decorative – that will look nice in your photos such as Aisle Signs and so-on, and Functional: - to help your day run smoothly such as Reserved Signs, Social Networking (please do/please don’t), Gifts & Cards signs, and maybe you want a memorial plaque to remember someone special?

Key table decorations such as Table Names / Numbers and Place Names should now be ordered as well as your Table Plan. Planning where everyone is going to sit takes lots of time and thought. We recommend that you do this as soon as you have got all your RSVP’s back. Once you have done this you can order your Table Plan.

Words of Wisdom cards on placed your Gift & Cards table are a fun idea, and Song Request cards are ideal for ensuring your guests have a boogie.

After the celebrations are over, it’s time to thank your loved ones for their gifts and good wishes with Thank you cards, and you might treat yourself to a Memory Box to keep all your wedding cards in and any other special mementos from your magical day.


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